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Working Budget Discussion Item 1/9/24 Council Meeting

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Good evening, Mayor & City Council,

In preparation of next week's discussion item on the working budget, we wanted to share the following information and potential recommendations for the use of the funds.  Please reply with any additional suggestions or come prepared to City Council to discuss during the discussion item.  

Working budget = $4.5 million

Please note these are large estimates at this point as noted below:

One-time Funding:
• Transformation Park - $1.1 million ($300 thousand from ARPA)
• Fire Station #14 – estimate $500,000 for 1 company station (estimate $2 million if 2 company station)
• AMW Storage – estimate $25,000
• AMW 3rd Party Consultant - $36,000
• AMW incentives - $500,000
• APD crosswalk mural - $12,000
• APD Holding Cell – estimate $2,500,00
• Service Center North – estimate $200,000 ($10 million to do full scope)
• City Marshall 3 Vehicles - $136,643

Recurring Funding (recommend a max of $1.5MM toward recurring funding):
• APD Axon Software - $1 million
• The Bridge - $50,000
• 4th of July event – estimate $xx
• Additional Demolition funding - $100,000
• IT Positions for APD – estimate $250,000

Sincerely,
Andrew Freeman
Interim City Manager

Andrew Freeman Deputy City Manager

I really like the idea of a holding cell. I believe at the end of the day we could have the possibility to safe a lot of money in then long run. I would like to have an idea of how much this would cost on a yearly budget item? I believe it would have to be cheaper than a contract with Randall county. 

I agree with Tom.  After looking at all our options with the jail contract proposed by Randall County, the efficiencies provided by having our own holding cell our tremendous.  We would save on wear an tear on vehicles, fuel, man hours (keeps officers on the streets instead of driving and processing), and money in the long run (based on the contract submitted, we would recoup the cost in 18 months…after that net positive).  I am not sure about allocating all the “working budget” funds immediately.  We do not know what is coming up.  I would also like to see where we are with the increase in sales tax revenue .  

Good afternoon, Mayor & City Council,

I wanted to share a brief update on the status of the working budget based on what City Council approved on 1/9/24 and what will be presented as action items on 1/23/24.  We also need your feedback on this post if you are ok with us bringing back an agenda item for the architect to work on a one-company station for Fire Station 14 instead of a two-company station.  We would likely still plan for and build three bays instead of two, but we would not build the additional living quarters.  For the living quarters, depending on costs, we could go ahead and pour the slab for future expansion, so we would not need to re-do the groundwork.    

Working budget = $4.5 million.  

One-time Funding:
• Transformation Park - $800,000 needed, action item on 1/23/24 to approve this project with Non-Consent Agena Item 10.G. ($300 thousand also needed from ARPA that would be reallocated from other approved projects)
• City Marshall 3 Vehicles - $136,043.25, action item on 1/23/24 to approve this purchase with Consent Agenda Item 9.Y.
• Fire Station #14 – estimate $500,000 for 1 company station (estimate $2 million if 2 company station), input needed on 1 versus 2 company.  Staff recommends 1 but planning for future expansion.
• AMW Storage – estimate $25,000
• AMW 3rd Party Consultant - $36,000
• AMW incentives - $500,000
• APD crosswalk mural - $12,000
• APD Holding Cell – estimate $2,500,00
• Service Center North – estimate $200,000 ($10 million to do full scope)

Recurring Funding (recommend a max of $1.5MM toward recurring funding):
APD Axon Software - $1 million, approved by City Council on 1/9/2024 with Non-Consent Agenda Item 8.M.
• The Bridge - $50,000
• 4th of July event – estimate $xx
• Additional Demolition funding - $100,000
• IT Positions for APD – estimate $250,000

Sincerely,
Andrew Freeman
Interim City Manager

Andrew Freeman Deputy City Manager

Build station with 3 truck bays, and pour slab for future expansion if needed for living areas. 

  • I agree on the 3 truck bay for Station 14 and doing the concrete work for future expansion.  We need to take advantage of the ability to pour this while crews are there to maximize savings. 
  • I am also good on moving forward with the money needed for Transformation Park including the $300,000 we have left in ARPA funding.  
  • I believe we need to move forward with the funding of the 3 vehicles for the City Marshall's office as well.  

I already gave my opinion on the holding cell. 

Good afternoon, Mayor & City Council,

Below is an update on the current use of the working budget funds, followed by an update on the plans for a July 4th event this year that we could use your feedback on related to a request for $50,000.  Please let me know if you would prefer to have a discussion item on next week's Council meeting agenda instead of providing feedback on the message board.

Working budget = $4.5 million.  

One-time Funding:
• Transformation Park - $800,000 needed, approved by Council on 1/23/24.
• City Marshall 3 Vehicles - $136,043.25, approved by Council on 1/23/24.
• Fire Station #14 – estimate $500,000 for 1 company station designed for future expansion.  
• AMW Storage – estimate $25,000
• AMW 3rd Party Consultant - $36,000
• AMW incentives - $500,000
• APD crosswalk mural - $12,000
• APD Holding Cell – estimate $2,500,000
• Service Center North – estimate $200,000 ($10 million to do full scope)

Recurring Funding (recommend a max of $1.5MM toward recurring funding):
• APD Axon Software - $1 million, approved by City Council on 1/9/2024.
• The Bridge - $50,000 (removing this one, confirmed the request was to add this in the 2024/2025 budget.)
• 4th of July event – estimate $50,000
• Additional Demolition funding - $100,000
• IT Positions for APD – estimate $250,000

Funds allocated in bold: ‭$2,436,043.25‬
Funds remaining to be allocated: $‭2,063,956.75‬

Need direction on 4th of July event for additional funding of $50,000 to go with previously budgeted one-time dollars of $50,000 found in the Parks & Recreation Budget.  The following is the latest on planning for this event:

Preliminary Schedule (subject to change) for July 5, 2024

1pm – 4pm: Optional Fundraising opportunities for Public Safety
4pm: Parking Lots Open & Shuttles begin running.
6pm: Opening Act, Food Trucks, Beer Garden, Vendor’s and Children’s Area Open
8pm: Main Act Concert
9:45pm: Fireworks & Drone Show
                (5-minute firework show, 10-minute drone show (200 drones), 5-minute firework show – 20 minutes total)

Key Partners

  • Outdoor Amarillo: Organize the Concert and Stage, Run the Beer Garden, Help Secure Sponsors
  • Local Radio Station: Broadcast playlist for the drone and firework show, Advertise the Event.
  • Public Safety and/or Associated Non-Profits: Coordinate Fundraising Events and Activities with the Parks Department

Anticipated City Costs ($100,000)

  • Drone Show - $40,000 (10 minutes)
  • Fireworks - $30,000 (10 minutes)
  • Port-A-Potties, fencing, and other miscellaneous items - $10,000
  • Overtime - $10,000
  • Contingency - $10,000

Anticipated Costs for Outdoor Amarillo

  • Band - $25,000
  • Sound System and Stage - $15,000
  • Other Miscellaneous Items

Funding

Two years ago, the City Manager’s office approved a one-time transfer of $50,000 (from Parks department savings) to be used for Community Special Events.  That money can be applied towards the anticipated City costs of $100,000.  This leaves an unfunded amount of $50,000 for the 2024 Independence Day event (city portion).

Sponsorships

  • Outdoor Amarillo has already been in touch with a couple of potential event sponsors.
  • The Parks Department will put out an event sponsorship press release as soon as the event and funding are approved.

Sincerely,
Andrew Freeman
Interim City Manager

Andrew Freeman Deputy City Manager

Please continue to look for other sponsors that could possibly help cover the extra 50k. I am fine with using funds to cover the remainder. I think this would be a great event for our citizens to all enjoy. 

As someone who was involved in the community Fourth of July celebration for 15 years at the Amarillo Globe-News, I might be able to provide some insight and answer questions if that would be of value.

I'd want to limit the city investment as much as possible because there will be a significant investment thorough police, parks and rec and other labor costs the city will absorb on this. But I'm sure community businesses would be willing to support this financially as they have in the past.

Also, who will be "in charge" of the event?  It's important to determine who the chief is, because there can only be one person in charge.

If I can help answer any other questions or provide guidance, please let me know.

 

Afternoon,

I agree that we will have significant buy in from our community and we could help to fundraise the private monies needed.  I would like to commit to the 50k from our working budget so that there is a guarantee to staff and our non-profit (Outdoor Amarillo) that they can continue to plan for this event.  We would use the fundraised monies to re-imburse/off-set any city commitments.  

 

Andrew,

Can you update us on which departments will take the lead on this and any other non-profits or others that have already committed to work on this event?

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