Forum Navigation
Forum breadcrumbs - You are here:Amarillo City Council ForumForum: Amarillo City Council Message BoardInformation to add to agenda item …
Please to create posts and topics.

Information to add to agenda items on spending

Page 1 of 2Next

I wanted to propose an idea that might help council as well as the public get a better understanding about expenditures we are approving each week on the agenda.

Would it be beneficial to make sure all agenda items involving spending include information about the funding source and whether it was in the budget we've already approved?

Perhaps something like this:

CONSIDER PURCHASE - 175 POLICE UNIFORM OUTER VEST CARRIER AND ACCESSORIES

Award to: Aspetto - $98,321.00 This item considers the purchase of outer vest carriers for uniform patrol officers.

Funding Source: General Fund (Other funding sources might be HOT Tax, grants, enterprise operations like the airport which is self-funded, etc.)

Budgeted: Yes (If answer is "no," then add details on how the city is paying for it: expense reductions, increased revenue, etc.)

Separating the funding source/budget information would make it much easier to locate and make sure they are included in all agenda items.

Any thoughts?

 

 

 

If you are proposing adding the 2 lines of “Funding Source” and “Budgeted” to the agenda, I think that is a great idea.  When citizens see these large expenditures, or even he small ones, without the understanding that these items have been discussed and budgeted for it does raise questions. I think this would help with understanding where tax dollars are going.  Andrew, is this doable? 

Good evening,

Yes, we can certainly look at revising the template moving forward.  We will work with staff on the new version starting with the February 13th agenda since we are almost done with wrapping up the packet for next week's meeting. 

Below is how we have been sharing the information on funding source.  I can see how putting the information in rows closer to together will make it easier to see and draw attention to those details.  I will also visit with the team to see how we can be a little more descriptive as to the source of funds or if a decision was made to eliminate another project, position, etc. in order to fund it.  Something in between the broad fund (General fund, ARPA, HOT) it is coming from and the specific account code, so the general public can have more details.  

7.W. CONSIDER PURCHASE - 175 POLICE UNIFORM OUTER VEST CARRIER AND ACCESSORIES
Award to: Aspetto - $98,321.00 This item considers the purchase of outer vest carriers for uniform patrol officers and is funded with American Rescue Plan Act (ARPA) grant funds. (Contact: Martin Birkenfeld, Chief of Police)  

7.O. CONSIDER AWARD - TREE MANAGEMENT AND MAINTENANCE SERVICES CONTRACT
Award to: Amarillo Arborlogical, Inc. - Not to exceed $1,800,000
This item considers the award of a four-year contract for tree management and maintenance services to be used by Parks and Recreation department. The annual not-to-exceed amount is $450,000. This item will be funded through general fund revenues. (Contact: Michael Kashuba, Director of Parks and Recreation)

The backup memo's also give more information on the specific account numbers from the budget:

Agenda Caption: CONSIDER PURCHASE - 175 POLICE UNIFORM OUTER VEST CARRIER AND ACCESSORIES Award to: Aspetto - $98,321.00 This item considers the purchase of outer vest carriers for uniform patrol officers and is funded with American Rescue Plan Act (ARPA) grant funds.
Agenda Item Summary: This is a request for the purchase of 175 Aspetto TOC Carrier and accessories. The uniform carrier houses the bullet resistant vests worn by uniformed police officers. The carrier will also provide load bearing capability to increase officer comfort and reduce the weight of gear carried on the duty belt. These carriers are a replacement for current uniform shirts and inner vest combination. They look similar to the traditional uniform but display the outer carrier.
Requested Action: Request Council's approval and award of the purchase of the Aspetto TOC Carrier and accessories.
Funding Summary: Federal funds will be utilized from Account 411933.17400.1080.
Community Engagement Summary: N/A
Staff Recommendation: Staff recommends approval of the purchase of 175 Police Uniform Outer Vest Carrier and Accessories, Award to: Aspetto in the amount of $98,321.00

Andrew Freeman
Interim City Manager

Andrew Freeman Deputy City Manager

I like the idea. Especially letting us know if it is a budgeted item. 

Thanks Andrew!

I would request that we use the format of having the bullet items after the description so it's easy to track and to insure it's included on every item instead of being included in the narrative. 

Thanks!

Good afternoon,

Attached is the updated version of the agenda template that we will be using starting with the February 13th meeting in relation to action items for contracts, awards, etc..

Thank you,
Andrew Freeman
Interim City Manager  

Uploaded files:
Andrew Freeman Deputy City Manager

Thank you Andrew and team! I think this will be very helpful. 

I like it. Looks great. 

I like the format.   Thanks, Andrew and staff!

 

Great job, all

Page 1 of 2Next